Future-Ready Digital Workplace with Diggspace

Table of contents

• Embracing the Future of Work: Why a Digital Workplace Matters
• Diggspace at a Glance: A Unified, AI-Powered Digital Workplace Platform
• From Pain Points to Solutions: How Diggspace Solves Common Intranet Challenges
• Diggspace in Action: Success Stories Across Industries
• Measurable Benefits for HR, Internal Comms, and IT Teams
• Proven Results: Success Metrics and ROI Benefits
• Conclusion: Unite Your Hybrid Workforce with Diggspace
• FAQs

In today’s hybrid work era, organizations are striving to keep employees connected, informed, and engaged no matter where they work. Traditional intranets often fall short – they’re static, hard to maintain, and fail to excite employees.

Enter Diggspace: a future-ready digital workplace platform designed to unify communication, improve employee experience, and empower hybrid teams in one place. This pillar guide will introduce Diggspace’s value in the future of work, its unique features (from rapid SaaS deployment and Microsoft 365 integration to an AI assistant named Diggy), and how it solves common intranet headaches. We’ll also explore real-world success stories in insurance, logistics, retail real estate, and healthcare, highlight measurable benefits for HR, internal comms, and IT teams, outline an implementation roadmap, and show the ROI you can expect.

By the end, you’ll see why Diggspace is the go-to digital workplace platform to drive engagement and productivity for your hybrid workforce. Let’s dive in and discover the future-ready intranet experience with Diggspace.

Embracing the Future of Work: Why a Digital Workplace Matters

The future of work is hybrid – a mix of in-office, remote, and frontline employees. This new reality presents challenges: how do you keep everyone informed, included in the culture, and productive when they’re distributed? Many companies struggle with disconnected communication channels, email overload, and outdated intranet sites that no one uses.

Common pain points include a disconnected workforce (deskless and remote staff missing critical updates and feeling excluded), legacy intranets (static pages that are costly to maintain, not mobile-friendly, and lacking analytics), information overload (important news lost in overflowing inboxes and scattered apps), and low employee engagement (little recognition or idea-sharing leading to low morale and slow innovation). These issues can cost time and erode your company culture. Simply put, a modern solution is needed to bring the employee experience into the 2020s.

This is where a digital workplace platform like Diggspace comes in. A digital workplace unifies all the tools, information, and communications employees need into one accessible hub. With the right platform, you can replace email floods with targeted news feeds, connect siloed teams, and create an interactive, engaging intranet that truly supports your people. In the next sections, we introduce Diggspace and how it specifically addresses the challenges of the hybrid era.

Diggspace at a Glance: A Unified, AI-Powered Digital Workplace Platform

Diggspace is a turnkey SaaS digital workplace and intranet solution that brings together communication, knowledge, collaboration, and culture in a single branded hub. Built on Microsoft Azure and integrated with Microsoft 365, Diggspace can be launched in days and continuously updated with no custom code. In other words, it’s ready to go fast and grows with you – future-proof by design.

What makes Diggspace different from a typical intranet? Here are its core differentiators and features:

🔹Rapid Deployment & SaaS Convenience:

Because Diggspace is cloud-based and ready-to-use, you can get up and running in just a few days – no lengthy IT projects or on-premises servers. The platform is maintained and updated for you, drastically reducing IT workload and costs. As one client explained, Diggspace’s “fast deployment and cloud-driven globalization” made it a natural choice for their digital transformation. With Diggspace, you can start delivering value to employees almost immediately.

🔹Seamless Microsoft 365 Integration:

Diggspace is built to extend and enhance your Microsoft 365 investment. It natively integrates with tools like SharePoint, OneDrive and Teams, so employees can access files, collaborate on documents, and even view a personalized M365 workload dashboard all within the intranet. Single sign-on via Entra ID (Azure AD) means easy, secure access for users. One customer noted Diggspace’s “extensive ability to integrate Office 365” and how it remained 100% compliant with their corporate systems. In short, Diggspace acts as an intranet-in-a-box that supercharges Microsoft 365 adoption without custom development.

🔹Mobile-First & Frontline-Friendly:

In a hybrid workforce, not everyone is at a desk. Diggspace is designed responsive from day one, so employees can access the intranet from their desktop, tablet, or smartphone with equal ease. This is crucial for frontline and remote staff who may have mobile-only access. Ceetrus, a retail real estate firm, made mobile availability a key requirement so store employees could use the platform on the go. With Diggspace’s mobile-friendly design, every worker—from HQ to the field—stays connected to company news and resources anytime, anywhere.

🔹AI Assistant “Diggy”:

A standout Diggspace feature is Diggy, the built-in AI-powered virtual assistant. Diggy uses advanced natural language processing to let employees ask questions and get instant answers from your intranet’s knowledge base. It can surface policies, HR information, how-to guides, or even step-by-step help for tasks. For example, an employee can ask Diggy “How do I submit an expense report?” and get a quick answer with the relevant form link. Diggy can also assist with onboarding, policy clarifications, event info, and process guidance. By leveraging your internal content and systems, this AI assistant boosts productivity and ensures knowledge is always at employees’ fingertips. (And rest assured – Diggy respects permissions, only providing content the user is allowed to see, and runs on secure Azure OpenAI services to protect privacy.)

🔹Employee Recognition & Ideation Tools:

Diggspace goes beyond communication to actively foster a positive culture. It includes a Recognition Center where employees can celebrate each other’s achievements with digital badges and shout-outs. Recognizing peers for collaboration, innovation, or going above-and-beyond is just a few clicks, reinforcing values and boosting morale. In fact, one Diggspace implementation enabled a “Recognition” feature on profile pages so any employee could highlight a colleague’s great work in categories like Collaboration or Innovation. Likewise, the Ideation Lab provides a dedicated space for brainstorming and innovation campaigns. Instead of long in-person brainstorming sessions, employees can easily submit new ideas or improvements in the intranet’s ideation area – turning the intranet into an ongoing innovation engine. These engagement modules (recognition badges and ideation challenges) help combat the “low engagement & innovation” problem that plagues many organizations’ intranets.

🔹Personalization, Targeting & Social Features:

A digital workplace should feel personal. Diggspace allows content targeting by role, department, or location through role-based channels and audience segmentation. Employees get a tailored home page experience with the news and apps most relevant to them. They can subscribe to channels of interest and even receive email digests of news they care about. Social features like mentions, comments, and reactions are built-in, making the intranet feel like a familiar social network. For instance, Victoria Seguros’ Diggspace portal enabled reactions and colleague tagging on posts, instantly notifying those tagged. This interactivity transforms one-way announcements into two-way conversations, driving higher engagement.

🔹Robust Search and Knowledge Hub:

Finding information is effortless with Diggspace’s global search. Employees can quickly search across articles, documents, people profiles, and even Microsoft 365 content thanks to semantic search integration with SharePoint/OneDrive. There’s also a Knowledge Base channel and a Learning Hub for training content, where teams can create and share internal courses all within Diggspace. No more hunting through shared drives or asking around for the latest policy – a quick search or a question to Diggy can surface what you need in seconds.

🔹Security and Permissions Control:

Diggspace is enterprise-ready with role-based permissions and Entra ID (Azure AD) single sign-on controlling access. Content creation can be decentralized safely using fine-grained permissions – you can empower many content contributors while still governing who can publish what. This means more users can contribute (e.g. each department managing their channel) without compromising security or needing constant IT oversight. Diggspace also supports approval workflows, content scheduling, and other governance features so you stay in control of your intranet’s quality and timing.

In summary, Diggspace delivers a unified intranet experience that is modern, engaging, and aligned with your existing tools. It combines the best of communication, collaboration, and culture-building features into one platform. Next, let’s look at how these capabilities directly solve the common intranet problems we mentioned earlier.

From Pain Points to Solutions: How Diggspace Solves Common Intranet Challenges

Many organizations come to Diggspace because their existing internal comms and intranet tools aren’t cutting it. Here are some all-too-common intranet problems and how Diggspace addresses each:

🔹Disconnected Workforce:

In the hybrid world, deskless and remote employees often miss out on important updates and company culture. Diggspace bridges this gap with its mobile-first design and inclusive access. Every worker can connect via phone or any device, ensuring no one feels left out. Targeted channels and push notifications deliver critical updates directly to those who need them. The result: a workforce that stays aligned and informed, whether they’re in the office, at home, or on the frontline.

🔹Legacy, Static Intranets:

Older intranets can be notoriously clunky – requiring VPN or specific devices, lacking fresh content, and offering poor user experience (especially on mobile). Diggspace replaces legacy systems with a modern SaaS intranet that is always up-to-date, responsive, and rich with features. You get analytics to see what content works, and you can continuously improve without heavy technical lift. For example, one insurance firm switched to Diggspace to get away from an “outdated architecture without adequate support and with unnecessary costs”. With Diggspace’s agile platform, they eliminated those technical headaches and gained autonomy to manage content easily (no more IT tickets for every little change). In short, Diggspace modernizes your intranet overnight, providing a sleek user experience that employees will actually enjoy using.

🔹Information Overload & Email Floods:

If employees are drowning in reply-all emails and struggling to find information scattered across apps, Diggspace offers relief by centralizing communication in one hub. Important announcements, documents, and discussions all live on the platform – searchable and organized by channels. Instead of mass emails, internal comms teams can publish news posts targeted to relevant groups and track readership with analytics. One Diggspace client noted their new portal became the daily “gateway” for all employees, reducing the high load of emails that used to clutter inboxes. By streamlining information flow, Diggspace saves time and reduces context-switching. Employees spend less time sifting through emails and more time on productive work.

🔹Low Engagement & Lack of Innovation:

A stale intranet with one-way communication can breed disengagement. Diggspace turns internal communications into a two-way street and a vibrant community. Features like the Recognition Center and Ideation Lab directly tackle low engagement. Recognizing peers boosts morale and reinforces a positive culture, while ideation campaigns solicit employee feedback and creative ideas for improvement. Additionally, social elements (comments, likes, user profiles) make the intranet lively and personal. For example, Medway, a leading logistics company, uses Diggspace to centralize sharing of events and initiatives and to help employees get to know colleagues through individual profiles. This kind of social connectedness was hard to achieve before. With Diggspace, companies see higher intranet adoption and participation – in fact, many Diggspace customers achieve over 80% daily active usage of their intranet, a clear sign of strong engagement. More engaged employees also means more innovation and faster problem-solving, as ideas flow freely across the organization.

By focusing on these solutions, Diggspace effectively turns intranet weaknesses into strengths. It’s not just about deploying new software – it’s about addressing the underlying communication and culture gaps that hold organizations back. And the impact is evident in the success stories of companies that have embraced Diggspace. Let’s explore a few of those real-world examples across different industries.

Measurable Benefits for HR, Internal Comms, and IT Teams

A future-ready digital workplace platform should create value for multiple departments. Diggspace does exactly that, delivering measurable benefits for HR and People & Culture leaders, Internal Communications teams, as well as IT and Digital Workplace managers. Here’s how each group wins with Diggspace:

🔹HR & People Leaders:

Diggspace helps HR teams build a stronger company culture and improve the employee experience. With features like the Recognition Center, HR can boost employee engagement and morale by making appreciation a visible part of daily work. The platform also supports onboarding journeys and training – new hires can easily find welcome materials, onboarding checklists, and even take introductory courses via the Learning Hub. HR can run pulse surveys or DEI (Diversity, Equity & Inclusion) campaigns through the intranet and quickly share policy updates, knowing Diggspace’s analytics will show who has read them. Retention analytics and feedback channels give HR insight into employee sentiment. All of this leads to higher retention and satisfaction: employees feel heard, recognized, and supported in their growth. And because Diggspace is easy to use, HR teams spend less time on manual communications and more on strategic initiatives. As one example, after implementing Diggspace, HR at Victoria Seguros saw greatly improved communication speed and a closer-knit culture, aligning with their motto that “the secret of a great company lies in the work of a great team” – Diggspace became an enabler of that team spirit.

🔹Internal Communications & Marketing:

For internal comms professionals, Diggspace is a dream come true. It provides rich storytelling tools (beautiful article layouts, video embedding, newsletters), audience targeting, and real-time reach metrics. Rather than sending “ALL STAFF” emails and hoping for the best, communicators can publish news to specific channels (e.g., by department or location), then see exactly how many people viewed or acknowledged the message. The intranet becomes a central news portal where employees actually go voluntarily for updates. This means important messages aren’t missed in email chaos. Diggspace also enables more autonomy for comms teams – they can create and manage content without needing web developers or IT to intervene. Want to post a CEO blog with embedded videos and a comments section? Easy to do in Diggspace. Need to update the home page banner for an upcoming event? A couple of clicks and it’s done. The result is faster, more effective communication and a vibrant content strategy. Internal marketing for company programs or employer branding also benefits, as Diggspace offers a visually engaging platform to run internal campaigns. And with everyone from the CEO to frontline workers on the same platform, internal comms gains a direct line to reach and hear from the entire workforce.

🔹IT & Digital Workplace Teams:

Diggspace’s SaaS model significantly lightens the load for IT. Because it’s cloud-hosted and turnkey, IT doesn’t have to worry about server maintenance, software updates, or lengthy development cycles – Diggspace “cuts total cost of ownership” and frees up IT resources. Deployment is quick (again, often just days), which is a fraction of the time it would take to build or heavily customize a traditional intranet. Also, Diggspace is built with Microsoft’s security stack (Azure, Entra ID) so it aligns with IT’s compliance and security requirements out-of-the-box. Another huge benefit: Diggspace encourages departments to create and publish their own content (with proper permissions), meaning less dependency on IT for content changes and site administration. For IT teams tasked with driving digital workplace adoption, Diggspace is a great facilitator – it actually increases usage of Microsoft 365 tools by surfacing them in one place. Employees engage more with tools like SharePoint, Teams, and OneDrive when they’re seamlessly integrated into the intranet interface. Finally, open APIs and integration capabilities mean IT can connect Diggspace with other systems if needed (for example, maybe integrating an HR system feed or Slack, etc.), ensuring it fits into the existing ecosystem. In summary, IT gets a secure, efficient platform that delivers quick wins and continuous innovation (with updates and new features rolling out regularly via Diggspace’s roadmap).

For all these groups, Diggspace provides clear ROI: more engaged employees (which HR cares about), more effective communication (the goal of internal comms), and a more efficient, leveraged tech stack (important to IT). Let’s quantify some of those benefits and ROI in the next section.

Proven Results: Success Metrics and ROI Benefits

When evaluating a digital workplace platform, stakeholders inevitably ask: “What is the ROI? What improvements can we expect?” Diggspace has demonstrated impressive results in the organizations that implement it. Here are some success metrics and ROI benefits to consider:

🔹Sky-High Adoption Rates:

A modern intranet is only valuable if employees actually use it. Diggspace consistently achieves strong adoption rates across its customer base. For instance, some companies, like Victoria Seguros above 90% daily active usage of the portal. Such high engagement is a strong indicator that employees find the platform useful and easy to use. It means your important announcements will be seen by nearly everyone, and your investment in content and tools on the intranet is paying off. By contrast, many legacy intranets languish with under 20% adoption – essentially a wasted investment. Diggspace flips that script.

🔹Productivity Gains:

By reducing time wasted searching for information, minimizing email overload, and streamlining processes, Diggspace helps employees reclaim productive time. For example, with a centralized hub and powerful search, an employee might save several minutes every time they need to find a policy or document – minutes that add up to hours saved per week. Fewer all-staff emails and more targeted communications mean employees spend less time skimming irrelevant messages. And features like the AI assistant Diggy provide instant support, saving time that would otherwise be spent waiting for answers. All told, these efficiencies contribute to a real ROI in terms of employee output. Translating to significant value when you consider the size of your workforce over a year.

🔹Better Informed and Aligned Workforce:

While trickier to measure, the value of having an aligned organization is huge. With Diggspace, critical news (strategy updates, safety alerts, HR policy changes) reach everyone and can be tracked with read acknowledgments if needed. The benefit is a workforce that moves in the same direction with fewer miscommunications. One could measure this by reductions in errors or rework due to missed info, or faster project execution because everyone’s on the same page. For example, ULS Coimbra’s hospital network noted that Diggspace improved their organizational resilience and responsiveness, especially in scenarios like sudden shifts to remote work or handling urgent announcements (e.g., in healthcare contexts). Diggspace became a go-to source of truth. This kind of alignment results in smoother operations and can indirectly improve customer or patient outcomes – a valuable ROI beyond just cost savings.

🔹Reduced Turnover and Stronger Culture:

Employee engagement has well-known links to retention. When people feel informed, heard, and appreciated at work, they’re more likely to stay. While exact retention stats may vary, investing in Diggspace’s engagement features (recognition, feedback, community-building) is an investment in lowering attrition. A positive, inclusive culture powered by an interactive intranet can significantly reduce the costly cycle of replacing unhappy employees. As a qualitative example, after launching Diggspace, Victoria Seguros strengthened its culture of proximity and team spirit, reflecting in how employees value the portal and their connection to the company. Such cultural reinforcement can be measured via improved employee survey scores or decreased turnover rates over time – clear ROI in terms of talent retention.

🔹Lower IT and Maintenance Costs:

On the cost side of ROI, Diggspace’s SaaS model means you avoid large development expenses and ongoing maintenance costs associated with custom intranets or SharePoint-heavy solutions. The platform updates itself and is managed by the vendor, typically included in the subscription cost, which can be far more predictable and often cheaper than dedicating internal IT and developer time. Additionally, because Diggspace can be deployed so fast (often within days or a few weeks), the time-to-value is extremely short. You start reaping the benefits almost immediately, as opposed to a year-long project that delays any returns. Ceetrus, for instance, was able to implement their Diggspace solution rapidly as a proof-of-concept and saw usage metrics climb within the first months – a quick validation of value. Faster deployment and adoption = faster ROI.

🔹Integration Yields ROI on Existing Investments:

Another often overlooked aspect: Diggspace can increase ROI on your existing tools by integrating with them. Since it brings together Microsoft 365 apps, you might see higher usage of things like Teams or OneDrive, extracting more value from those licenses you’re already paying for. And if you integrate any other systems (HR systems, CRM, etc.), making them accessible through Diggspace could improve their utilization too. It’s like you’re amplifying the return on all your digital workplace investments by providing a unifying layer.

To sum up, the metrics and benefits from Diggspace implementations point to a high ROI through a combination of hard savings (IT costs, efficiency gains) and soft benefits (engagement, retention, alignment). A truly future-ready digital workplace platform doesn’t just digitize your intranet – it transforms how your organization operates and connects, which ultimately impacts the bottom line in productivity and growth.

Conclusion: Unite Your Hybrid Workforce with Diggspace

The way we work is changing, and organizations must adapt to support their people – wherever they are. Diggspace offers a future-ready digital workplace that not only replaces your old intranet, but truly transforms it into a vibrant hub for communication, collaboration, and culture. By rapidly deploying a mobile-friendly, Microsoft-integrated platform with engaging features (from AI assistance to recognition badges), you equip your hybrid workforce with the tools and information they need to excel. The results speak for themselves: higher engagement, better communication, sparks of innovation, and a unified team spirit driving your business forward.

Are you ready to take the next step toward an inclusive, productive, and future-ready digital workplace? Empower your hybrid workforce today with Diggspace. We invite you to book a personalized Diggspace demo to see the platform in action and discuss how it can meet your organization’s unique needs. Join the ranks of forward-thinking companies who have already transformed their intranets and unlocked new levels of employee experience and productivity. The future of work is here – with Diggspace, you can embrace it with confidence and set your team up for success.